SUBJECT
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Consideration to approve contract extension FY23-049 with the sole bidder LED Electric and Lighting Contractor, Laredo, Texas for an annual amount of $800,000.00 for a total contract value of $4,000,000.00 for electrical repair services to include, but not limited to: minor repairs, maintenance and installations of various electrical systems, and/or equipment devices for various city departments. The term of this contract shall be for a period of (1) year contingent upon the availability of appropriated funds. This contact has (3) three additional (1) one-year extension periods upon mutual agreement of both Parties. This is the first extension. There is no price increase. All services will be purchased on an as needed basis. Funding is available in respective departmental budgets.
VENDOR INFORMATION FOR COMMITTEE AGENDA
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PREVIOUS COUNCIL ACTION
City council approved a (2) two-year contract on June 5, 2023.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for awarding an electrical repair services contract. This contract establishes regular, overtime, and emergency hourly rates and a percentage discount on electrical parts utilized during an electrical repair.
The term of this contract shall be for a two (2) year period beginning as of the date of its execution. The contract may be extended for (3) three additional (1) one-year periods upon mutual agreement of the Parties. This is the first extension.
Should the vendor desire to extend the contract for the additional one-year periods, it must so notify the City in writing no later than sixty (60) days before the expiration of the prior term. Such notification shall be effective upon actual receipt by the City. Renewals shall be in writing and singed by the City's Purchasing Manager without further action by the Laredo City Council, subject to and contingent upon appropriation of funding therefore. All annual contracts shall bound by the terms of the bid documents. The Cit...
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