SUBJECT
title
Consideration to renew contract FY23-060 to Enterprises Rent-A-Car for providing rental of vehicles for the Laredo Police Department in an estimated yearly cost of $189,000.00. This contract secures fifteen vehicles for the LPD Auto Theft Unit. The term of this contract between the City of Laredo and Enterprise Rent-A Car, was for a period of one year with option to renewal three additional one year periods upon mutual agreement of parties. This is the first of three extension periods. This contract will commence on September 1, 2024. Funding is available in the Auto Theft Task Force Fund and General Fund-Police Department.
body
PREVIOUS COUNCIL ACTION
Contract was approved by City Council on August 21, 2023.
BACKGROUND
The City received two bids, one from Enterprise Rent-A-Car (Laredo, TX) and one from Acme Auto Leasing, LLC. (North Haven, CT). Enterprise Rent-A-Car priced each midsize unit at $1,050 for a total contract amount of $189,000.00 while Acme Auto Leasing, LLC. priced them at $995.00 with a $1,200 delivery fee per vehicle for a total contract amount of $197,100.00. Therefore, Enterprise Rent-A-Car was the lowest bidder. The term of this contract shall be for one (1) year commencing September 1, 2023 through August 31, 2024; thereafter, the contract may be extended for three additional one year period contingent upon availability of funds and upon mutual agreement of the parties.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
end
Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Yes.
Source of Funds: Grant and General Fund
Account #: 222-2385 & 101-2322
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
Funds are available in the Auto Theft Task Force Fund acct (222-2385-523-3730) Project: AUTO24 and General Fund (101-2322-523-3730), contractual services, "Rental of Equipment" line item budget.