SUBJECT
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Consideration to renew annual supply/service contract FY23-020 for the purchase of Original Equipment Manufacturer (OEM) parts/service for the City's Caterpillar equipment with Holt Caterpillar, Laredo, Texas, in an amount up to $750,000.00. All parts and services will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There is a proposed price increase of 5% due to an increase in labor costs for this next extension period. This is the last extension period for this contract. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 7/22/24.
BACKGROUND
This contract establishes pricing for the purchase of original equipment manufacturer parts and service for the City's Caterpillar equipment. There is a proposed price increase of 5% due to an increase in labor costs for this next extension period. This is the last extension period for this contract. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary Pricing:
Caterpillar Parts/Services Current Pricing Proposed Price Increase
Discount Offered 0% 0%
Product I.D. (Mfr.) Caterpillar Parts Caterpillar Parts
Labor Rate for Service $200.00 Shop/Hour $210.00 Shop/Hour
$175.00 Field/Hour $185.00 Field/Hour
Mileage Rate $5.00 $5.00 $110.00/Travel Labor
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: ...
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