COOPERATIVE PURCHASE
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Consideration to authorize a five-year lease purchase agreement contract with Toshiba Financial Services, San Antonio, Texas, in the estimated annual amount of $119,561.76 and total five-year amount of $597,808.80 utilizing Texas Department of Information Resources #DIR-CPO-4426 for the lease of approximately 135 new copiers to be used by various city departments. This contract includes: unlimited black & white copies, technical support, equipment, toners and overall equipment maintenance. The term of this contract shall be for a five-year period. Funding is available in the respective departmental budgets.
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PREVIOUS COUNCIL ACTION
Authorized participation in the Texas Department of Information Resources Purchasing Program.
BACKGROUND
This contract will be awarded utilizing Texas Department of Information Resources #DIR-CPO-4426 for approximately 135 new copiers to be used by various city departments. This contract includes: unlimited black & white copies, technical support, equipment, toners and overall equipment maintenance.
After reviewing the proposal submitted by Toshiba Financial Services, management requested a best and final offer (Price comparison attached).
Previous Contract FY20-032 (Four Year Agreement) $ 10,174.88
Previous Buyback Equipment Trade-in-Allowance ($10,000.00)
Best and Final Offer (Five Year Agreement) $ 9,963.48
Buyback Equipment Trade-in-Allowance ($20,000.00)
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Various Department Funds.
Account #: Various Department Funds.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the services needed should the
City need to purchase these commodities or services. The ...
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