SUBJECT
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Consideration to authorize the City Manager to negotiate and execute a professional services agreement RFP 2026-021 with GrantWorks, Inc., in annual amount of $500,000.00 and $1,500,000.00 for the remainder of the contract term for grant research, writing, administration, and related program management support services for Utilities Department water, wastewater, and related capital and planning projects, as per the set hourly and flat rate listed in their proposal. The initial term of the contract shall be for one (1) year from the date of execution, with the option to renew for up to three (3) additional one (1) year periods, subject to mutual agreement and the availability of appropriated funds. Funding is available in the Waterworks Fund.
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PREVIOUS COUNCIL ACTION
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BACKGROUND
The Utilities Department issued Request for Proposals (RFP) No. [2026-021] for professional grant research, writing, administration, and related program management support services to assist in securing external funding for Utilities Department priorities, including water, wastewater, drainage, resiliency, and related infrastructure and planning projects.
The goals of this procurement are to:
?Increase the number and competitiveness of grant applications submitted on behalf of the Utilities Department.
?Align the Utilities Department capital improvement program with federal, state, and other external funding opportunities.
?Strengthen compliance, reporting, and audit readiness for awarded grants.
?Avoid duplication of services already provided through existing engineering contracts for design and construction phase services.
The RFP was publicly advertised and posted in accordance with the City's procurement policies and procedures. Proposals were received from the following firms by the published deadline:
?GrantWorks, Inc.
?The Ferguson Group
?Kimley Horn and Associates
?Weaver and Tidwell, LLP
?SEH Inc.
?Blais and Associates
?Lone Star Strategy Group
?...
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