SUBJECT
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Consideration to approve contract renewal of FY22-082 with Vector Airport Systems, Herndon, VA in an amount not to exceed $150,000.00 per year which includes percentage range (4% to 17%), charted at the point of billing all aircraft landing fees for Flight Tracking/Automatic Billing System. The term of this contract shall be for a period of one year and is contingent upon the availability of appropriated funds. This contract can be renewed four additional one year extensions, upon mutual agreement of the parties. Funding is available in the Laredo International Airport Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 10/03/22
Approved first option to extend contract on 11/20/23
BACKGROUND
This contract establishes a fee structure for price, flight tracking system's software functionality, database structure technical design, and landing fees for Flight Tracking/Automatic Billing System for the Airport Department. There was no price increase during the last extension period. This is the first of five extension periods. The term of this contract shall be for a period of one year. This contract may be extended for four, additional one year periods. Should the vendor desire to extend the contract for the additional one-year period, it must so notify the City in writing no later than sixty days before the expiration of the prior term. Such
notification shall be effective upon actual receipt by the City. Renewals shall be in writing
and signed bythe City's Purchasing Manager & City Manager or his designee, without further action by the Laredo City Council, subject to and contingent upon appropriation of funding therefore. All annual contracts shall bound by the terms of the bid documents. The City shall also have the right to extend this contract under the same terms and conditions beyond the original term or any renewal thereof, on a month-to-month basis, not to exceed 3 months. Said month-to-month extensions shall be in writing...
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