SUBJECT
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Consideration to renew an annual supply/service contract to the sole source vendor Laredo Dodge, Laredo, Texas in the estimated annual amount of $80,000.00 for the purchase of dodge Original Equipment Manufacturer (OEM) parts and services for the Fire Department dodge vehicles. All emergency units have to be operational at all times. The term of this contract was be for a period of one with option to extended for two additional one-year periods. This is the first of two renewal periods. Funding is available on the General Fund- Fire Department.
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PREVIOUS COUNCIL ACTION
Contract was approved by City Council on February 5, 2024
BACKGROUND
The City of Laredo Fire Department currently purchases approximately $80,000.00 of OEM dodge parts and services for units needing repairs on an as needed basis. The term of this contract shall be for a period of one year and is subject to future appropriations. This contract can be renewed for two additional one-year period upon mutual agreement of parties. Funding is available in the General fund - Fire Department.
Notarized Sole Source Affidavit attached.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: General Fund-Fire Department
Account #: 101-2415-522-3021
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
All services will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.