SUBJECT
title
Consideration to award two-year parts/service contract FY25-060 for the purchase of Original Equipment Manufacturer (OEM) parts/service for the City's John Deere equipment to the sole bidder RDO Equipment, Laredo, Texas, in an annual amount up to $350,000.00 and two-year amount of $700,000.00. All parts and services will be secured on an as needed basis. The term of this contract shall be for a period of two years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract may be extended for three, additional one-year periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for awarding a two-year parts/service contract. This contract establishes pricing for the purchase of original equipment manufacturer parts and service for the City's John Deere equipment. The term of this contract shall be for a period of two years beginning as of the date of its execution. This contract may be extended for three, additional one-year periods, upon mutual agreement of the parties. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary Pricing:
John Deere Parts/Services Unit Price
Discount Offered 10%
Product I.D. (Mfr.) John Deere Parts
Labor Rate for Service $200.00 Shop/Hour
$225.00 Field/Hour
Mileage Rate 5-45 Miles--$220.00/Hourly
50-150 Miles--$260.00/Hourly
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be awarded.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2072.
Change Order: Exc...
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