SUBJECT
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Consideration to renew service contract FY23-084 to Patriot Fire & Security
(REMJ LLC.), Laredo, Texas in an annual amount up to $50,000.00 for providing alarm monitoring, maintenance, and repair services for various Recreation Centers. The term of this contract shall be for a period of one year. This contract may be extended for two additional, one-year terms upon mutual agreement of both parties. This is the first extension. Funding is available in the Parks & Recreation Department Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received three bids through Cit-E-Bid for awarding annual service contract for alarm monitoring, maintenance, and repair services for various Recreation Centers. This contract establishes monthly, bi-annual, and annual pricing for alarm monitoring. Although Johnson Control Fire Protection submitted a lower bid, their bid is incomplete. Staff has reviewed the bids and is recommending that a contract be awarded to the second-lowest bidder, Patriot Fire & Security (REMJ, LLC.), Laredo, Texas.
The term of this contract shall be for a period of one year. The contract may be extended for two, additional one (1) year periods. Should the vendor desire to extend the contract for the additional one-year period, it must so notify the City in writing no later than sixty days before the expiration of the prior term. Such notification shall be effective upon actual receipt by the City. Renewals shall be in writing and signed by the City's Purchasing Manager & City Manager or his designee, without further action by the Laredo City Council, City Manager or his designee, without further action by the Laredo City Council, subject to and contingent upon appropriation of funding therefore. All annual contracts
shall bound by the terms of the bid documents. The City shall also have the right to extend this contract under the same terms and conditions beyond the original term or any renewal thereof, on a month to month basis,...
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