SUBJECT
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Consideration to renew a service/supply contract FY23-057 to the sole bidder, Impression Design Inc., Laredo, Texas in an annual amount of up to $500,000.00 for the repairs, replacement, and new installation of shades for the Parks & Recreation Department for a total contract value of $2,500,000.00. All services will be secured on an as-needed basis. This contract establishes a percentage discount on original manufacturer shades and a labor rate for these services. The term of this contract shall be for a one (1) year period. This contract can be renewed three (3) additional one (1) year extension periods upon mutual agreement of the parties. This is the first extension. Funding is available in the General Fund - Parks Maintenance Division Budget.
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PREVIOUS COUNCIL ACTION
Contract was presented and approved by council on 6/20/23
BACKGROUND
The City received one (1) bid for awarding a two-year supply/service contract for repairs/replacement and installation of new shades for the City of Laredo Parks & Recreation Department. This contract establishes a percentage discount on original equipment manufacturer shades and a labor rate for these services. Staff is recommending that this contract be awarded to the sole bidder Impression Design Inc.
Should the vendor desire to extend the contract for each of the additional
one-year period, it must so notify the City in writing no later than sixty (60) days before the expiration of the prior term. Such notification shall be effective upon actual receipt by the City. Renewals shall be in writing and signed by the City's Purchasing Manager & City Manager or his designee, without further action by the Laredo City Council, subject to and contingent upon the appropriation of funding, therefore. All annual contracts shall be bound by the terms of the bid documents. The City shall also have the right to extend this contract under the same terms and conditions beyond the original term or any renewal thereof,...
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