SUBJECT
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Consideration to award contract FY24-075 to sole bidder Anderson Columbia, Weslaco, Tx. for the supply of MC-30 Prime Oil Asphalt, for street paving projects for an annual amount of $225,000.00. The term of this contract shall be for a period of one year and may be extended for three, additional one year periods. All materials will be purchased on an as needed basis. Funding is available in General Fund-Public Works Department and other construction project budgets.
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PREVIOUS COUNCIL ACTION
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BACKGROUND
The City went out on formal bid solicitations through Cit-E-Bid for awarding a contract for the supply of MC-30 Prime Oil Asphalt used in street paving, street construction, and general repair projects for all City departments. Sole bidder was Anderson Columbia, Weslaco, Tx. The term of this contract shall be for a period of one year and may be
extended for three, additional one year periods. Should the vendor desire to extend the contract for the additional one year period, it must so notify the City in writing no later than sixty days before the expiration of the prior term. Such notification shall be effective upon actual receipt by the City. Renewals shall be in writing and signed by the City's Purchasing Manager & City Manager or his designee, without further action by the Laredo City Council, subject to and contingent upon appropriation of funding therefore. All annual contracts shall bound by the terms of the bid documents. The City shall also have the right to extend this contract under the same terms and conditions beyond the original term or any renewal thereof, on a month to month basis, not to exceed 3 months. Said month to month extensions shall be in writing, signed by the City's Purchasing Manager & City Manager or his designee, and shall not require City Council approval, subject to and contingent upon appropriation of funding therefore.
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