SUBJECT
title
Authorizing the City Manager to execute the Toll Collection System Maintenance Service Contract between the City of Laredo and TransCore, L.P. (sole source vendor), for the hardware and software maintenance of the Laredo Bridge System Electronic Toll Collection equipment. This maintenance service contract is for a term of one (1) year, subject to future budget appropriations, effective April 1, 2025 in the amount of $1,005,946.00 with the option to renew (4) four additional, (1) one-year terms unless terminated by either party. This is the second extension of four. Funding is available in the Laredo Bridge System Fund.
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PREVIOUS COUNCIL ACTION
On March 20, 2023 - City Council approved initial contract with motion #31 for a (1) one-year term with the option to renewal (4) four additional, (1) one-year terms.
On March 18, 2024, City Council approved renewal #1 for a (1) one-year term with motion# 24-0576
BACKGROUND
Over the past several years, the Laredo Bridge System has maintained a software/hardware maintenance contract with TransCore, L.P. so as to ensure that the electronic toll collection equipment, both the hardware as well as the software are adequately maintained. This insures the 24/7 operation integrity and continued excellence in servicing our valued customers.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Staff recommends that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Bridge System
Account #: 553-4010-4012-4015-4061
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding is available in the Laredo Bridge System fund. The contract amount will be divided equally among the four (4) bridge divisions:
553-4010-583-2030
553-4012-583-2030
553-4015-583-2030
553-4061-583-2030