SUBJECT
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Consideration to renew a yearly service contract with Avolve Software Corp., Scottsdale, Arizona, in the amount of $119,070.00 for the annual fee of a full deployment version of electronic building permits plan review process management. Avolve Software Corp. is a sole source provider of this software. Service agreement renewal term June 8, 2025 to June 7, 2026. This agreement is subject to future appropriations and funding is available in the General Fund- Planning Building Inspections.
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PREVIOUS COUNCIL ACTION
None
BACKGROUND
ProjectDox provides configurable workflows, file and mark-up versioning, digital signature verification, review/comment/response management, drawing change compare verification and all applicant communications. Contract renewals are on a yearly basis. Service agreement renewal term June 8, 2024 to June 7, 2025.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this service agreement be renewed
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Planning & Zoning
Account #: 101-2120-513.55-88
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
Funding has been allocated in the General Fund/Planning & Zoning budget for the renewal.