SUBJECT
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Consideration to authorize the City Manager to purchase thirty (30) uninterruptible power supply (UPS) systems and related equipment in the amount of $414,960.00 from Southern Computer Warehouse (SCW), Marietta, GA utilizing the State of Texas DIR contract TX DIR-CPO-6135. Funding is available in the 2024 Certificate of Obligation Bond.
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PREVIOUS COUNCIL ACTION
N/A
BACKGROUND
The purchase is a replacement for thirty backup power supplies (UPS) with a battery bank that keeps the city’s network equipment operating during power outages. These replace end-of-life UPS systems with batteries that no longer retain their charge. Without working UPS devices, the network infrastructure is at risk during power outages/power surges that disrupt communication and could also damage high-cost network equipment.
The UPS will replace existing systems installed at several city facilities, including Public Works, City Hall, Parks’ Recreational Centers, and the City Hall Annex.
This purchase establishes a baseline for the life cycle of UPS systems to keep pace with technological improvements and industry-developed upgrades. The projected life cycle is five to seven years, which allows for a phased timeline for critical replacements and technology upgrades and facilitates better budget planning.
COMMITTEE RECOMMENDATION
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STAFF RECOMMENDATION
recommendation
Approval of motion to award purchase to Southern Computer Warehouse (SCW) in the amount of $414,960.00
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Fiscal Impact
Fiscal Year: 2027
Budgeted Y/N?: Y
Source of Funds: 2024 Certificate of Obligation Bond
Account #: 477-5510-515-9002
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding for this purchase is available in 2024 Certificate of Obligation Bond. Account 477-5510-515-9002 / IT2503.