SUBJECT
title
Consideration to award a six-month (6) supply contract RFB 2026-067 to the low responsible bidder Safety-Kleen Systems Inc., Norwell, MA in an amount up to $250,000.00 and $1,500,000.00 for the remainder of the contract term for the purchase of lubricants for the Fleet Department. All lubricants will be secured on an as-needed basis. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution and is contingent upon the availability of appropriate funds. This contract can be renewed six (6) additional six (6) month extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received three (3) bids through Cit-E-Bid for furnishing the Fleet Maintenance Department with lubricants for a six-month period. All items will be purchased on an as need basis throughout the contract period. During the period of this contract, prices may be increased and decreased. However, price changes will be governed by an index made up of the composite posted prices in the Laredo area of those companies published in the daily publication of Oil Price Information Service (OPIS). The base price shall be the OPIS average rack price for the Laredo area. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution. The contract may be extended for six (6), additional one (1) six-month periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Vendor Section I Total
Safety-Kleen System Inc. $ 280,698.25
Arguindegui Oil Company $ 372,145.60
American Lube Supply $4,850,611.20
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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