SUBJECT
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Consideration to renew service contract FY23-080 with M & V Heavy Equipment Services, Laredo, Texas in an amount up to $500,000.00 for the daily maintenance and repair service of all the City's landfill operational equipment for the Fleet Department. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This contract can be renewed one additional one-year extension period, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 9/16/24.
BACKGROUND
This contract establishes an hourly labor rate for repair and maintenance service for the City's landfill operational equipment. The term of this contract shall be for a period of one (1) year beginning as the date of its execution. There was no price increase during the last extension period. This is the second of three extension periods. This contract shall be the responsibility of an administered by the vendor and the City of Laredo Fleet Department.
A current pricing table is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
This purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, thi...
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