Rejection of bids
Consideration to reject the two bids received through Cit-E-Bid for FY24-003 for the purchase of AMR/AMI water meters, meter kits, and unitizing measuring elements for the City of Laredo Utilities Department. The bids were evaluated and HydroPro Solutions, LLC, could not provide all the items requested on the bid and Core & Main’s bid was deemed to be over budget as one of the prices increased significantly. The department will revise and clarify the specifications and solicit new bids.
BACKGROUND
Two bids were received through Cit-E-Bid for the purchase of AMR/AMI water meters, meter kits, and unitizing measuring elements for the City of Laredo Utilities Department. Upon evaluation of the bids, HydroPro Solutions, LLC could not provide all the items listed on the bid. The second bidder, Core & Main, had significantly raised the price on the 3” meters. The quantity requested for this size was the highest in this bid and made this bid deemed to be over budget. Staff is recommending to reject the bids received and that new bids be solicited. The bid specifications will be revised and clarified.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
It is recommended that these bids be rejected and new bids be solicited.
Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: N/A.
Account #: N/A.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
No financial impact.