SUBJECT
title
Consideration to award contract FY24-057 to provide medium-size to heavy truck wash services to the sole bidder, RSH Wash Services, Laredo, Texas in an amount up to $60,000.00. The term of the contract shall be for period of one year as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed three additional one year periods upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for the purchase of medium-size to heavy truck wash services for the Fleet Department. A recommendation is being presented to City Council that a contract be awarded to RSH Wash Services. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
A completed bid pricing tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.