SUBJECT
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Consideration to approve payment for professional services to SHI International Corp. to assist IST with the planning, configuration, and deployment of Microsoft 365 across all city departments, which includes the migration of 2,480 email accounts. This is a one-time cost of $60,840.00 under DIR Contract #CPO-4938. Funding is available in the Information Technology Fund.
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PREVIOUS COUNCIL ACTION
N/A
BACKGROUND
The City of Laredo (“Customer”) has engaged SHI International Corp. (“SHI”) to perform an on-premises exchange to exchange online migration. SHI will assess the customer's current Exchange and AD environment before working with the customer to plan the migration. SHI will then migrate all mailboxes and Public Folders from Exchange on-premises to Exchange Online before upgrading the Exchange 2016 server to Exchange 2019. Once all mail is migrated, SHI will formally decommission 1 legacy Exchange Server (“Services”).
This project will include the following workstreams:
• 2,480 Mailboxes
2300 User Mailboxes
180 Resource Mailboxes
• 20 Public Folders
Public Folders reside within an Exchange 2010 Server
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Staff recommends approval.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: N/A
Account #: 595-5505-513-5540
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding is available in the Information Technology Fund, administration division, account # 595-5505-513-5540.