SUBJECT
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Consideration to authorize payment to sole source provider, Utility Associates, Inc., in the amount of $445,798.64 for the renewal of support service fees for 119 body worn camera and 108 in-car-video systems. These 227 systems have exceeded the five year threshold for device support services included in the initial purchase. Service is needed to continue providing video cloud storage for these systems. Funding is available in the General Fund - Police Department Budget.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
Authorization is requested to provide payment to Utility Associates, Inc. for support services (POLARIS SaaS) in order to continue providing cloud storage for one hundred nineteen body worn camera and one hundred eight in-car-video systems. Utility Associates, Inc., headquartered in Decatur, Georgia is the sole source manufacturer that designs a fully integrated AVL & GIS Software, Body Worn Camera, In-Car-Video, and Mobile Router Communications System.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Recommends that Council approves this payment.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: General Fund
Account #: 101-2366-523.55-88
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding for payment of support service fees (POLARIS SaaS) for the in-car-video and body worn camera systems is available in the General Fund - Police Department budget, account number 101-2366-523.55-88.