SUBJECT
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Consideration to award, negotiate, and execute contract FY24-077 to Eximplifi, Palo Alto, California in an amount not to exceed $120,000.00 for the development, design, hosting, and maintenance services for the Port Laredo website. Award of this contract will incur an ongoing annual fee of $14,400.00 for portlaredo.com hosting and maintenance. Funding is available in the City of Laredo Bridge System Operation Funds.
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PREVIOUS COUNCIL ACTION
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BACKGROUND
The City of Laredo Bridge Department formally requested proposals through Cit-E-Bid for Website Design Services, including development, artwork, website management, hosting, training, and more for the Port Laredo website. The City received 14 submittals from:
Incentive Works, Manor, TX
LeadSpoting, Haifa, Israel
Promet Source, Chicago, IL
Exemplifi, Palo Alto, CA
Vitek Technology LLC, Austin, TX
Planetaria Media, Santa Rosa, CA
LWS Media LLC, Laredo, TX
Luna Creative LLC, San Antonio, TX
Diversity Matters, Fort Lauderdale, FL
Cultivating & Marketing Professionals, Katy, TX
CivicPlus, Inc, Manhattan, KS
Blue People LLC, Houston, TX
Black Enigma, Dallas, TX
ADS, Monterrey, Nuevo Leon, MX
The proposals were assessed by an evaluation committee consisting of CVB, Bridge, Economic Development, and Airport representatives. The evaluation scoring was based on the following criteria: Experience and expertise, Project Cost, Project Timeline, Design and Methodology, and References.
The top three firms were provided the opportunity to present their proposal. The top three firms were:
Promet Source, Chicago, IL
Exemplifi, Palo Alto, CA
Luna Creative LLC, San Antonio, TX
Exemplifi was ranked #1 and provides the best value to the City of Laredo Bridge System.
Please refer to the attachment for evaluation scores.
Note: This contract will be the responsibility of and administered by the vendor and the City of Laredo Bridge System.
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STAFF RECOMMENDATION
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