SUBJECT
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Consideration to approve a supply & service contract with the sole source vendor Fire Rover, Farmington Hills, MI. in the total amount of $362,000.00 for the purchase of two Fire Rover Solution boxed units for early detection, remotely operated suppression and a yearly maintenance service contract in the annual amount of approximately $60,600.00 for a total of $303,000.00. Term of the contract is for five years, with an option to renew one additional five- year period upon mutual agreement of the parties. Funding is available in the Solid Waste Operations Fund and 2023 Certificate of Obligation Bond.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
In order to detect and suppress fires at the incipient state, Fire Rover provides a 24/7 thermal imaging and monitoring emergency service for abnormal heat and dispatch fire suppression system for the Material Recycling Facility (MRF), in case of a fire. The system will activate to turn off the fire & call the Fire Department.
Sole Source Affidavit approved by the Legal Department is attached.
System Description
2 Fire Rover Boxed Units: $347,000.00
Estimated Shipping: $15,000.00
Total: $362,000.00
Monthly Service Fee w/4G Backup: $5,050.00
Annual Total: $60,600.00
Five Year Total : $303,000.00
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Solid Waste Fund.
Account #: Various Accounts.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
Funding is available in the Solid Waste Fund account numbers:
556-9883-535-9001 Project#SO2407 2023 Certificate of Obligation Bond.
556-2550-533-2030 Sanitation.