SUBJECT
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Consideration to renew contract FY 24-013 Dirt Hauling Services to Double D Trucking Laredo, Texas in the annual amount of $784,000.00, for the purchase and hauling of approximately 175,000 tons of earthen soils to the City’s Solid Waste Facility. The term for this renewal will be for one year, this is the first of three extension periods. There was no price increase for this extension period. All earthen soils will be purchased on an as needed basis. These soils are used to cover the landfill cells on a weekly basis in accordance with TCEQ requirements. Renewal will commence on November 20, 2024. Funding is available in the Solid Waste Department Fund.
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PREVIOUS COUNCIL ACTION
Contract was approved by City Council on November 20, 2023.
BACKGROUND
The Solid Waste Department formally requested bids to award a contract for dirt hauling services through Cit-E-Bid procurement system. The City received five bids from local vendors for three (3) type of services: Option 1: Hauling Services Only; Option 2 Load dirt and hauling services; Option 3 Purchase and Hauling of dirt. Landfill decided to go with Option 3. This service requires the vendor to work 8 hours per day, Monday-Saturday, and be able to respond within 8 hours of notice any time of the day or night hauling approximately 175,000 tons of soils to the City Landfill during the contract period. This is the first of three extension periods. Renewal will commence on November 20, 2024.
Contract Pricing:
Option 3
Purchase Dirt and Hauling Services
Unit price $4.48 per ton x 175,000 = $784,000.00
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this renewal be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: Solid Waste
Account #: 556-2560-533-3915
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
Funding is available in the Solid Waste Fund.