SUBJECT
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Consideration to renew annual supply and service contract FY24-046 with Martin's Heating & Cooling, Laredo, TX in an amount up to $60,000.00 to provide HVAC (heating, ventilation, and air conditioning) repair services for the Wastewater Treatment Plants. This contract establishes an hourly service rate and cost percentage for parts. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. The contract may be extended for two, additional one (1) year periods. Funding for the additional extensions are subject to future budget appropriations. All services will be purchased on an as needed basis and funding will be secured from the Sewer System Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 3/18/24.
BACKGROUND
This contract establishes hourly and cost-plus percentage rate on materials supplied by the contractor for HVAC repair services at the Wastewater Treatment Plants. Martin's Heating & Cooling have a Texas Class B license (# TACLB81889C) for refrigeration and environmental HVAC repair services. All services will be purchased on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. This is the first of three extension periods. This contract shall be responsibility of and administered by the vendor and City of Laredo Utilities Department.
Refer to bid tabulation for Pricing
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Sewer System Fund-Wastewater Treatment
Account #: 559-4210-533-2030
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
None