SUBJECT
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Consideration to renew (6) six-month supply contract FY25-026 with Safety-Kleen Systems Inc., Norwell, MA in an amount up to $175,000.00 for the purchase of lubricants for the Fleet Department. All lubricants will be secured on an as-needed basis. The term of this contract shall be for a period of six (6) months beginning as of the date of its execution and is contingent upon the availability of appropriate funds. There was no price increase during the last extension period. This contract can be renewed for five (5) additional (6) six-month extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a six-month contract on 2/18/25.
BACKGROUND
This contract establishes pricing for the purchase of lubricants for a six-month period for the Fleet Department. All items will be purchased on an as need basis throughout the contract period. During the period of this contract, prices may be increased and decreased. However, price changes will be governed by an index made up of the composite posted prices in the Laredo area of those companies published in the daily publication of Oil Price Information Service (OPIS). The base price shall be the OPIS average rack price for the Laredo area. There was no price increase during the last extension period. This is the first of six (6) six-month extension periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2073.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed sho...
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