SUBJECT
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Consideration to ratify and to allow a 25% increase in the amount of $95,675.00 to Double D Trucking, Laredo, TX, Contract FY24-059 to supply dirt and hauling service to continue the project and to prevent delays for the Laredo Landfill Phase 4 & 5 cell construction. The term of this contract shall be for a period of the Landfill Project until its completion. Funding is available in the Solid Waste Fund 2022 Certificate of Obligation Bond.
Supplier Dirt Per/Ton
Double D Trucking $4.74
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PREVIOUS COUNCIL ACTION
Contract FY24-059 awarded by City Council 04/15/24.
BACKGROUND
The Solid Waste Department formally requested bids to award a one time purchase for dirt & hauling services through Cit-E-Bid procurement system. This is an additional purchase of dirt which will be required for the 4 & 5 cell construction. The cell construction is to bury more garbage and continue with landfill operations for the next 7 to 8 years on 359. In order to be in compliance with TCEQ the dirt is going to be used for protective cover. Contract with Primary Vendor M & v Heavy Equipment was rescinded as material did not meet engineering specifications, Secondary Vendor Double D Trucking, Laredo, TX continued to supply the remaining tons in contract at their price rate, thus Landfill is requesting the 25% increase from original amount $382,700.00 which is $95,675.00.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
Staff recommends for this increase to be approved.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Y
Source of Funds: 2022 Certificate of Obligation Bond
Account #: 556-9880-535-9301
Change Order: Exceeds 25% Y/N: Y
FINANCIAL IMPACT:
Funding is available in the Solid Waste Fund 2022 Certificate of Obligation Bond. Account 556-9880-535-9301, Project SO2302.