SUBJECT
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Consideration to authorize the City Manager to negotiate and execute FY25-074 professional consulting services contract with E-Source Companies LLC (Boulder, CO) to conduct an assessment study for the City of Laredo Utilities Department's Utility Advanced Metering Infrastructure/Automated Meter Reading (AMI/AMR) System and Customer Information System (CIS) Solution Evaluation, in a total amount not to exceed $189,500.00 inclusive of travel cost funded through the Utilities Department, to produce a clear migration roadmap and recommend the best solution to advance metering modernization and digital water transformation. The term of this contract shall not exceed a period of 90 (ninety) days beginning as of the date of its execution. It is expressly understood by the parties that contract is contingent upon the agreement and acceptance by the Laredo City Council. Funding is available in the Waterworks Fund - Construction Fund and Sewer System Fund - Construction Fund.
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PREVIOUS COUNCIL ACTION
On 11/17/2025, City Council approved File #25-2163 authorizing staff to select and negotiate a professional consulting services contract with the top two scorers, GHD (Auburn, CA) and E-Source Companies LLC (Boulder, CO), for an assessment study for the AMI/AMR System and CIS Solution Evaluation.
BACKGROUND
The City of Laredo Utilities Department issued an RFQ for professional consulting services to conduct an assessment study for the proposed AMI/AMR System and CIS System. Nine (9) proposals were received through Cit-E-Bid and were evaluated in accordance with the City's procurement policies.
Following evaluation, the top two ranked firms were:
1) GHD, Auburn, CA
2) E-Source Companies LLC, Boulder, CO
Other proposers are listed in the RFQ record
As authorized by Council, staff entered negotiations with the top-ranked proposers to confirm scope, deliverables, schedule. During negotiations, staff validated alignment to the RFQ's intended outcomes, s...
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