SUBJECT
title
Authorizing the City Manager to execute an amendment to the contract with ADP, Inc., Boston, Massachusetts, in an annual estimated amount of $202,300.00. The amendment incorporates the ADP Workforce Manager, which will allow the transition to a new timekeeping and scheduling system for the City of Laredo. This contract is utilizing the Omnia Cooperative Purchasing Contract R200701. Funding is available in the Capital Improvements Fund.
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PREVIOUS COUNCIL ACTION
N/A
BACKGROUND
Currently, the City of Laredo utilizes the ExecuTime system for its timekeeping solution. However, the City has experienced numerous issues with ExecuTime, resulting in delays in the payroll process. Currently, the Police Department cannot be fully integrated into ExecuTime due to the unique nature of its operations and, therefore, continues to rely on manual timecards.
The implementation of ADP Workforce Manager would enhance the City’s operational efficiency by providing comprehensive scheduling capabilities for both the Police and Fire Departments. Additionally, ADP Workforce Manager offers advanced analytics and reporting features, enabling the City to generate system reports automatically rather than manually.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Staff recommends the approval of this contract.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: N
Source of Funds: Capital Improvements Fund
Account #: 402
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding for the purchase of the APD timekeeping system is available in the Capital Improvements Fund.