SUBJECT
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Consideration to award a supply contract with BuyBoard vendor, Gonzalez Auto Parts, Laredo, Texas, in the amount of $300,000.00 for the purchase of automotive parts, fluids, and equipment for the Fleet Department. This annual contract shall utilize the BuyBoard Contract 715-23. The term of this contract shall be for a period of one year and four months beginning as of the date of its execution. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Authorized participation in the BuyBoard Cooperative Contract Purchasing Program.
BACKGROUND
Staff is requesting authorization to purchase automotive parts, fluids, and equipment for the Fleet Department. Purchases will be done on an as needed basis.
BuyBoard Contract: 715-23.
Contract Name: Automotive Parts, Fluids, Equipment, and Maintenance Services. Expiration Date: 11/30/2026.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2071.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
All parts will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.