SUBJECT
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Consideration to award an annual supply and service contract FY25-037 to the following vendors,
a) Ruby's Air Conditioning, Laredo, TX in an annual amount up to $100,000.00 for a total contract value of $400,000.00
b) Marion Services, LLC, Laredo, TX in an annual amount up to $20,000.00 for a total contract value of $80,000.00
To provide HVAC repair services for various recreation centers. This contract establishes an hourly service rate and cost percentage for parts. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three (3) additional one (1) year periods, upon mutual agreement of the Parties. Funding for the additional extensions are subject to future budget appropriations. All repair services will be purchased on an as needed basis. Funding is available in the Parks Department Budget.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received two (2) bids through Cit-E-Bid for HVAC repair services at various Parks Recreation Centers. This contract establishes hourly and cost plus percentage rate on materials supplied by the contractor. Ruby's Air Conditioning has a Texas Class License # (TACLA13314C) and Marion Services, LLC has a Texas License # (TACLA86947C) for refrigeration and environmental HVAC repair services. The city reserves the right to just purchase hourly rate services with the city purchasing the HVAC machinery equipment. All repair services will be purchased on an as needed basis.
The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three (3) additional one (1) year periods upon mutual agreement of all Parties. Should the vendor desire to extend the contract for the additional one-year period, it must so notify the City in writing no later than sixty (60) days before the expiration of the prior term. Such notification shall be effective upo...
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