SUBJECT
title
Consideration to award an annual supply contract with the Sole Source Vendor Xylem Dewatering Solutions, Inc. from Carrolton, Texas in an amount of $300,000.00. This contract is subject to future appropriations and allows for the purchase of replacement submersible water, sewer, and drainage pumps, parts, and service for the Wastewater Treatment Plants and lift stations for the Utilities Department. All pumps, parts, and services will be secured on an as needed basis. Funding is available in the Sewer System Fund.
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PREVIOUS COUNCIL ACTION
None
BACKGROUND
The City of Laredo Utilities Department Wastewater Treatment Plants have used these vendor's parts and services for several years and have had no issues with either their products and/or services. Staff is requesting approval of a twelve-month supply contract with the Sole Source Vendor Xylem Water Solutions on an as needed basis for the replacement of deteriorated pumps and parts and related appurtenances at the Wastewater Treatment plants and lift stations. Xylem Dewatering Solutions, Inc. provides submersible pumps (0.25HP-1250HP), mixers (1.2HP-40HP), parts, service, rental, and control. The loss of existing pumps could result in permit violations and would lead to state (TCEQ) fines and penalties. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Sole Source letter attached.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
Approval of motion
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Sewer System Fund
Account #: Refer to Financial Impact
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the following fiscal year, this contract becomes null and void.
Funding is available in the following accounts: 559-4220-533-2030
559-4210-533-2037
559-4220-533-2037
559-4210-533-2030