SUBJECT
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Consideration to renew annual supply contracts FY24-114 for the purchase of police and passenger car tires with the following vendors:
1. Section I: The Goodyear Tire & Rubber Company, Akron, Ohio, in an annual amount up to $100,000.00 and $200,000.00 for the remainder of the contract term;
2. Section I: Southern Tire Mart, Columbia, Missouri in an annual amount up to $90,000.00 and $180,000.00 for the remainder of the contract term;
3. Section II: Southern Tire Mart, Columbia, Missouri in an annual amount up to $70,000.00 and $140,000.00 for the remainder of the contract term;
4. Section II: Toro Automotive, Laredo, Texas in an annual amount up to $70,000.00 and $140,000.00 for the remainder of the contract term;
All tires are secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. Southern Tire Mart is proposing a price increase of 9% and The Goodyear Tire Rubber and company is proposing a .5% increase due to an increase in the costs of raw materials and logistics. This contract may be extended two additional one-year periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 11/18/24.
BACKGROUND
This contract establishes pricing for the purchase of police and passenger car tires for the Fleet Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Southern Tire Mart is proposing a price increase of 9% and The Goodyear Tire Rubber and company is proposing a .5% increase due to an increase in the costs of raw materials and logistics. This contract allows for two (2) additional one-year extension upon mutual agreement of the parties. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these renewals be approved.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.