SUBJECT
title
Consideration to award annual service contract FY24-101 to the following low bidders:
1. Section I - BTE Body Co., Irving, Texas in an amount up to $150,000.00 (Primary Vendor) (Parts only);
2. Section II - Gutierrez Machine & Welding Shop, Laredo, Texas in an amount up to $145,000.00 (Primary Vendor) (Service only);
3. Section II - Laredo Mechanical Industrial Service, Inc., Laredo, Texas in an amount up to $145,000.00 (Secondary Vendor) (Service only).
for the purchase of Original Equipment Manufacturer (OEM) parts and truck service for the City’s automated side loader trucks. The term of this contract shall be for a period of one year beginning as of the date of its execution and its contingent upon the availability of appropriated funds. This contract may be extended for three additional one year periods upon mutual agreement. All services will be secured on an as needed basis. Fund is available in the Fleet Maintenance Budget.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received three (3) bids through Cit-E-Bid for awarding an annual service contract for the purchase of original equipment manufacturer (OEM) truck service for the City’s automated side loader garbage trucks. This contract establishes an hourly service rate. The Fleet Department shall provide the (OEM) truck parts. Staff has reviewed the bid received and is recommending that this contract be awarded to BTE Body Co. as primary vendor for parts only for Section I. Section II, for Gutierrez Machine & Welding Shop. for service only and Laredo Mechanical Industrial Services as secondary vendor for service only.
Summary:
Laredo
Mechanical Gutierrez Machine
BTE Body Co. Industrial Services & Welding Shop
Section I Scorpion (DADEE
Manufacturing) Captive New
(OEM) Parts
Percentage Rate (if any) 0% 10% No Bid
Estimate Parts Delivery 3-5 Days TBD No Bid
Section II Repair Service Rate
Labor Rate for Services No Bid $60.00 $50.00
Mileage Rate (if any) No Bid No Bid No Bid
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Maintenance Fund.
Account #: 593-2810-533-2078.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities and services needed should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.