SUBJECT
title
Consideration to award service contract FY25-033 to the bidder Gutierrez Machine Shop, Laredo, Texas in an amount up to $150,000.00 for professional metal and aluminum welding repair and fabrication services for the Fleet Department. The services requested include repair and fabrication services to include the installation, alteration, repair, relocation, and replacement of equipment parts on the city's vehicles and heavy-duty equipment. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed for three (3) additional one (1) year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received two (2) proposals through Cit-E-Bid for awarding a professional metal repair and fabrication services contract. The metal repair and fabrication services shall include the installation, alteration, repair, relocation, and replacement of equipment parts on the city's vehicles and heavy-duty equipment. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
In determining the best value for the City of Laredo the following factors were considered by the Fleet Department, in accordance with corresponding weights, in evaluating the proposals:
Evaluation Matrix Max Points
Contractor’s Profile & Location 25
Welding Repair Experience & Location 25
Bidders Past Relation W/City Prior Contracts 20
Pricing 30
Total 100
Vendors Final Scores
Gutierrez Machine Shop 62.60
Midas Contractors 53.63
A bid tabulation and final evaluation matrix is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Staff is recommending approval of this contract.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.