SUBJECT
title
Consideration to award parts/service contract FY25-034 to the following vendors:
1). Bone’s Custom Cycles, Laredo, TX in an annual amount up to $130,000.00 and two-year amount of $260,000.00 (Primary Vendor);
2). Laredo Mechanical Industrial Services, Laredo, TX in an annual amount up to $75,000.00 and two-year amount of $150,000.00 (Secondary Vendor);
3). Gutierrez Machine & Welding Shop, Laredo, TX in an amount up to $75,000.00 and two-year amount of $150,000.00 (Secondary Vendor);
for providing small and large size trailer repair services for the Fleet Department. The term of this contract shall be for a period of two years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed for three additional one year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received three proposals through Cit-E-Bid for awarding a contract for small and large size trailer repair services for the Fleet Department. The term of this contract shall be for a period of two years beginning as of the date of its execution. The contract may be extended for three, additional one year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
In determining the best value for the City of Laredo the following factors were considered by the Fleet Department, in accordance with corresponding weights, in evaluating the proposals:
Max Points
Contractor’s Profile & Location 20
Technical Specifications 20
Bidders Past Relation W/City Prior Contracts 20
Pricing & Discount 40
Total 100
Evaluation Scores:
Final Score
Bone’s Custom Cycles 65.78
Laredo Mechanical Industrial Services 63.83
Gutierrez Machine & Welding Shop 60.25
A bid tabulation and final evaluation matrix is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.