SUBJECT
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Consideration to renew contract FY22-002 for the purchase of recapped tires for the city’s fleet vehicles with Southern Tire Mart, Laredo, Texas, in an amount up to $250,000.00. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This is the last extension period for this contract and there was no price increase during the last extension period. All recapped tires will be purchased on an as needed basis. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract 1/22/2024.
BACKGROUND
This contract establishes pricing for the purchase 11R22.5 recapped tires for city vehicles. All recapped tires will be secured on an as-needed basis. There was no price increase during the last extension period. Southern Tire Mart will deliver from their local store. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the last extension period for this contract. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Pricing Summary:
Current Pricing
Description Quantity Unit Price
11R22.5-27/32- Thread Depth Recapped Tire 900 $179.00
Spot Repairs 1 No Charge
120 Repairs 1 $5.00
124 Repairs 1 $9.00
140 Repairs 1 $11.00
Nail Hole Repairs 1 $3.00
BuyBack Payment Price for old tire castings
(Paid to the City) other than 11R22.5 $60.00
Delivery after receipt of order 1 to 3 Working Days
A complete bid tabulation is attached
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.