SUBJECT
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Consideration to award an annual supply and service contract FY24-046 to the low bidder, Martin's Heating & Cooling, Laredo, TX in an amount up to $60,000.00 to provide HVAC (heating, ventilation, and air conditioning) repair services for the Wastewater Treatment Plants. This contract establishes an hourly service rate and cost percentage for parts. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. Funding for the additional extensions are subject to future budget appropriations. All services will be purchased on an as needed basis and funding will be secured from the Sewer System Fund - Waste Water Treatment Division.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received three (3) bids through Cit-E-Bid for HVAC repair services at the Wastewater Treatment Plants. This contract establishes hourly and cost-plus percentage rate on materials supplied by the contractor. Martin's Heating & Cooling have a Texas Class B license (# TACLB81889C) for refrigeration and environmental HVAC repair services. All services will be purchased on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. Staff is recommending that this contract be awarded to the lowest bidder. This contract shall be responsibility of and administered by the vendor and City of Laredo Utilities Department.
Refer to bid tabulation for Pricing.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Sewer System Fund- Waste Water Treatment Division.
Account #: 559-4210-533-2030.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.