SUBJECT
title
Consideration to renew contract FY21-048 for the purchase of general electrical supplies with the following vendors:
1. Crawford Electric Supply Co., Inc., Laredo, TX (formerly known as Three G Electrical Supply, Inc.) in an amount up to $300,000.00 (Primary Vendor) and;
2. Consolidated Electric Distribution, Laredo, TX in an amount upt to $150,000.00 (Secondary Vendor).
This contract establishes discount percentage pricing for those electrical supplies most commonly utilized by City departments. The term of this contract shall be for a period of one year beginning as of the date of its execution and subject of future appropriations. There was no price increase during the last extension period. This is the final extension period. All items will be purchased on an as needed basis and operational funding will be secured from various departments.
body
PREVIOUS COUNCIL ACTION
City Council approved one-year extension on April 2, 2024.
BACKGROUND
This contract establishes the fixed base pricing for electrical supplies most commonly utilized by City departments. One primary and one secondary vendor will be contracted. It is estimated that approximately $400,000.00 will be spent on electrical supplies by all City departments on annual basis. All items will be purchased on as needed basis. There was no price increase during last extension period. This is the third and final extension period. The term of this contract shall be for a period of one year beginning as of the date of its execution.
The departments shall obtain quotes from the primary and secondary vendor for all electrical supplies that exceed $5,000.00; also, in the event that Primary Vendor does not have items requested in stock, the City may utilize Secondary Vendor.
Current Pricing:
Crawford Electric Supply Inc, LLC C.E.D. Inc.
Percent of Discount Offered 20% to 95% Off Trade List 45% Off Trade List
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
end
Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Various Department Funds
Account #: Various Department Funds
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Electrical supplies will be purchased for the various departments from their budgets and will be purchased on an as needed basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities and services. The City’s obligations for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.