SUBJECT
title
Consideration to renew contracts for the purchase of Automotive Parts for the Laredo Fire Department in an annual amount not to exceed $150,000.00 to the following local vendors:
1.Advance Auto Parts, Laredo, Texas - OMNIA contract # R-LD-23013-01
2.NAPA Auto Parts, Laredo, Texas - Sourcewell contract #032521-GPC
3.Gonzalez Auto Parts, Laredo, Texas - Buyboard contract #715-23
These purchases will be done utilizing Purchasing Cooperative Contracts and on an as needed basis for all Laredo Fire Department units. Items include but are not limited to batteries, rotors, disks, shocks, alternators, air filters, etc. The term of this contract was for a period of one year, and may be renewed for three additional one-year periods upon mutual agreement of parties.
This is the first of three extension periods.
Funding is available in the Fire Department General Fund Budget.
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PREVIOUS COUNCIL ACTION
City Council approved contracts on October 2, 2023.
BACKGROUND
The City of Laredo Fire Department purchases approximately $150,000.000 of
automotive parts for units needing repairs on an as needed basis. These purchases will be done utilizing Cooperative contracts such as OMNIA, Sourcewell, and BuyBoard, these contract establishes discounted rates. Items include but are not limited to batteries, rotors, disks, shocks, alternators, air filters, etc. The term of this contract is for a period of one year, subject to future appropriations, and may be renewed for three additional one-year periods upon mutual agreement of parties.
Funding is available in the Fire Department General fund Budget.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be awarded.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Yes
Source of Funds: General Fund-Fire
Account #: Various
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
This contract is contingent upon availability of funds. Funds are available on the Fire Department General Funds under the following parts and batteries account numbers:
101-2410-522-3021
101-2415-522-3021
101-2425-522-3021
101-2430-522-3021
101-2435-522-3021
The purpose of this contract is to establish prices for the commodities or services
needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.