SUBJECT
title
Consideration to award two-year contract FY24-110 to the following vendors:
1) HD Supplies Facilities Maintenance (USA BlueBook), Waukegan, IL, in an amount up to $300,000.00 per year and a total amount of $600,000.00 for two years (Primary Vendor);
2) Core and Main, St. Louis, MO, in an amount up to $100,000.00 per year and a total amount of $200,000.00 for two years (Secondary Vendor);
for the purchase of water treatment and wastewater operations and maintenance supplies for the Utilities Department. This contract establishes a percentage discount on supplies utilized by the Water Treatment and Wastewater Treatment divisions. All supplies will be purchased on an as needed basis. This contract may be extended for three, additional one year periods, upon mutual agreement of the parties. Funding is available in the Water Works and Sewer System Funds.
body
PREVIOUS COUNCIL ACTION
None
BACKGROUND
The City received two proposals through Cit-E-Bid for awarding a two-year supply contract for the purchase of water treatment and wastewater operations and maintenance supplies for the Utilities Department. This contract establishes a percentage discount on supplies utilized by the Water Treatment and Wastewater Treatment Divisions. The term of this contract shall be for a period of two years beginning as of the date of its execution. The contract may be extended for three, additional one year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
In determining the best value for the City of Laredo the following factors were considered by the Utilities Department, in accordance with corresponding weights, in evaluating the proposals:
Weighted %
Products/Pricing & Discounts Provided. 60
Performance Capability. 20
Qualifications & Experience. 20
Summary
Vendor Evaluation Scores 2 Year Awarded
Amount Notes
HD Supplies Facilities
Maintenance (USA
BlueBook), 98 $ 600,000.00 Primary Vendor
3% Discount
Free Shipping
Core & Main 82 $ 200,000.00 Secondary Vendor
7% Discount off
online catalog
Minimum order
$100.00 for Free
shipping.
A complete evaluation bid tabulation is attached along with the final evaluation scores.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
Approval of motion.
end
Fiscal Impact
Fiscal Year: FY 25
Budgeted Y/N?: Y
Source of Funds: Waterworks and Sewer Funds
Account #: see below
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
All services will be purchased on an as needed basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
557-4112-533-2030
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557-4130-533-2030
559-4210-533-2030