SUBJECT
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Consideration to award annual service contracts FY24-067, Outside Tire Repair Contract to the following vendors:
1). Section I: outside tire repairs for mid-size vehicles:
(a). Toro Automotive, Laredo, Texas in an amount up to $100,000.00
(Primary Vendor);
(b). Border Tire, Laredo, Texas in an amount up to $70,000.00
(Secondary Vendor); and
2). Section II: outside tire repairs for heavy-duty trucks:
(a). Toro Automotive, Laredo, Texas in an amount up to $70,000.00
(Primary Vendor);
(b). Southern Tire Mart, Laredo, Texas in an amount up to $60,000.00 (Secondary Vendor); and
3). Section III: outside tire repairs for industrial sized trucks:
(a). Southern Tire Mart, Laredo, Texas in an amount up to $90,000.00 (Primary Vendor);
(b). T&W Tire LLC., Laredo, Texas in an amount up to $45,000.00
(Secondary Vendor).
All outside tire repair services will be secured on an as needed basis. Although Oyervides Tire Service was low bidder on some sections, they have no established place of business or tire service equipment in Laredo, Texas. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed three additional one year extension periods upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received six (6) bids through Cit-E-Bid for tire repair services for the City’s automobiles and trucks. This contract establishes regular and after hour service call rates for outside tire repair services for the Fleet Department. Prices for tire repairs shall be performed at the contractor's facility and remote sites on tires owned by the City of Laredo.
All services will be provided on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Contract Pricing:
Vendor Section I
Toro Automotive Primary Vendor
Border Tire Secondary Vendor
Section II
Toro Automotive Primary Vendor
Southern Tire Mart Secondary Vendor
Section III
Southern Tire Mart Primary Vendor
T&W Tire LLC. Secondary Vendor
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2077.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.