SUBJECT
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Consideration to renew contract FY23-044 to sole bidder Clean Earth Environmental
Solutions, Inc., Houston, Texas in an annual estimated amount of $111,550.00. The term of this contract shall be for a period of two years and shall commence on August 17, 2025, upon mutual agreement of both Parties and is contingent upon the availability of appropriated funds. This is the final extension period. There is a price increase of 15%. Funding is available in the Environmental Services Fund.
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VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: High; Ensuring that departments are aligned towards a common goal; contributing to organizational success.
Supporting goal(s)/policy(ies): Establish infrastructure for healthy region and sustainable environment.
Summary of alignment: Continue to educate citizens and visitors on practices that reduce groundwater pollution, such as proper disposal of medicines, chemicals, batteries, and hazardous materials. The City maintains a Household Hazardous Waste Collection Center at the City’s landfill which is open Monday through Friday from 8:00 a.m. to 5:00 p.m. To further encourage the proper disposal of household hazardous waste, the City’s Department of Environmental Services biannually conducts hazardous waste collection events at a central location site the last event held in May 3, 2025.
PREVIOUS COUNCIL ACTION
Contract was awarded by City Council in June 5, 2023.
BACKGROUND
The City received one (1) bid through Citi-E-Bid for providing Household Hazardous
Waste/CESQG Collection Services for the Environmental & Solid Waste Services Department. This contract establishes pricing for the transportation and proper recycling and/or disposal of the materials collected at the two biannual City Household Hazardous Waste Collection Events.
The term of this contract shall be for a period of two (2) years and shall commence on August 17, 2025, upon mutual agreement of the Parties and contingent upon the availability of appropriated funds. This is the final extension period. There was a price increase of 15%. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Solid Waste Department.
New price listing is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract renewal be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: Environmental Fund
Account #: 249-3840-543-39-30
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding is available in the Environmental Services Department Budget. The purpose
of this contract is to establish prices for the commodities or services needed, should
the City need to purchase these commodities or services. The City's obligation for
performance of an annual supply contract beyond the current fiscal year is contingent
upon the availability of appropriated funds from which payments for the contract
purchases can be made. If no funds are appropriated and budgeted during the next
fiscal year, this contract becomes null and void.