SUBJECT
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Consideration for approval of the selection of consultants for RFQ FY26-ENG-49, Construction Materials Quality Testing and Subsurface Exploration Services FY2026-FY2030, and authorizing the City Manager to negotiate professional services agreements with the selected consultants for projects assigned on a rotation basis. The rotation list shall be effective for an initial term of two (2) years, with one (1) option to renew for an additional two (2) years, for a total term not to exceed four (4) years, beginning October 1, 2026, and ending September 30, 2030. Individual professional services agreements will be issued on a per-project basis, subject to available funding, with the scope, term, and compensation established for each respective project. Ten (10) firms responded to the Request for Qualifications on or before Thursday, August 13, 2026, at 4:00 PM. The evaluation committee recommends the selection of the following consultants based on the final rankings below:
1. Terracon Consultants, Inc., Laredo, Texas
2. HVJ South Central Texas - M&J, Inc., San Antonio, Texas
3. ECS Southwest, LLP, San Antonio, Texas
4. Howland Engineering and Surveying Co., Inc., Laredo, Texas
5. Professional Service Industries, Inc., San Antonio, Texas
6. Carrillo & Associates, Inc., Laredo, Texas
7. Castle Engineering & Testing, LLC, Laredo, Texas
8. Millennium Engineers Group, Inc., Laredo, Texas
9. CMT-Tec LLC, Laredo, Texas
10. Tolunay-Wong Engineers, Inc., Harlingen, Texas
Funding shall not exceed $100,000.00 per project assignment and shall be subject to available funding in the respective budget account, unless otherwise authorized by City Council. There is no financial impact at this time.
Consultant performance will be monitored in accordance with established guidelines. Any performance deficiencies may result in suspension of project assignments or removal from the rotation list.
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PREVIOUS COUNCIL ACTION
On October 3, 2022, City Council approved the selection of consultants for RFQ FY22-ENG-35 Construction Materials Quality Testing and Subsurface Exploration Services FY2022-FY2026.
BACKGROUND
Ten (10) electronic submissions through Cit-E-Bid responding to the request for qualifications were received at the City Secretary’s office on or before Thursday, August 13, 2026 at 4:00 PM. The ten (10) submissions were publicly opened, read and taken under advisement on Friday, August 14, 2026 at 3:00 PM. The ten (10) submissions received were as follows:
1. Carrillo & Associates, Inc., Laredo, Texas
2. Castle Engineering & Testing, LLC, Laredo, Texas
3. CMT-Tec LLC, Laredo, Texas
4. ECS Southwest, LLP, San Antonio, Texas
5. Howland Engineering and Surveying Co., Inc., Laredo, Texas
6. HVJ South Central Texas - M&J, Inc., San Antonio, Texas
7. Millennium Engineers Group, Inc., Laredo, Texas
8. Professional Service Industries, Inc., San Antonio, Texas
9. Terracon Consultants, Inc., Laredo, Texas
10. Tolunay-Wong Engineers, Inc., Harlingen, Texas
SCOPE OF WORK
The City of Laredo will solicit and receive statement of qualifications (SOQ’s) from qualified firms interested in providing professional Construction Materials Quality Testing and Subsurface Exploration Services to be awarded on a rotation basis to perform geotechnical engineering and construction materials testing for Construction Projects for the City of Laredo. Professional Service Agreements will be issued per project upon funding available for a two (2) year term with one (1) option for a two (2) year renewal for a total term of four (4) years beginning October 1, 2026 and ending September 30, 2030. The Consultant is cautioned to refer to other sections of this Request for Qualifications (RFQ) packet for further details.
Scope of services include, but are not limited to the following:
• Proctor Sampling, Sieve Analysis, Atterberg Limits, Wet Ball Mill Test
• Density Control Testing, Bi Nuclear Method for Subgrade, Base Material, Caliche, Black Base and Asphalt
• Concrete Cylinder for Curb & Gutter, Sidewalks, Valley Gutters, or Concrete Pavement, Structural Concrete, General Use Concrete
• Asphalt Sampling
• Asphalt Cores
• Depth Check for Caliche Base/Asphalt
• Laboratory services may include subsurface explorations, if required.
• Torque testing
• Weld testing
• Other required test(s) as needed
• All required services shall be provided within an eight (8) hour time frame including before and after working hours, weekends and holidays.
• All firms that are not currently certified by the Texas Department of Transportation (TxDOT) shall obtain the applicable TxDOT laboratory certification(s) required to perform the services contemplated under this RFQ within one (1) year of the effective date. Consultants that have not yet obtained the required TxDOT certification(s) may continue to receive assignments for projects that do not require such certification, at the City's discretion. The Consultant shall provide documentation of certification upon request and maintain all required certifications in good standing throughout the term of the Agreement.
TECHNICAL EXPERTISE
The Consultant shall coordinate (as needed) with all public agencies, utility companies, attend stakeholder meetings, committee meetings and City Council meetings. Furthermore, the design shall comply with all City, State, and Federal Regulations including but not limited to the Texas Department of Transportation (TxDOT), Federal Emergency Management Agency (FEMA), American Association of State Highway and Transportation Officials (AASHTO), Texas Commission on Environmental Quality (TCEQ), State Historic Preservation Officer (SHPO), Texas Department of Licensing and Regulations (TDLR), etc.
All work related to the project(s) will be provided by a duly Licensed Professional Engineer licensed in the State of Texas, and in conformance with all applicable municipal, state, and federal guidelines and regulations, and in close coordination with City of Laredo Engineering Department
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Approval of this motion.
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Fiscal Impact
Fiscal Year:
Budgeted Y/N?:
Source of Funds:
Account #:
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
There is no financial impact at this time.