SUBJECT
title
Consideration to award annual parts/service contract FY25-035 to the sole bidder Bone's Custom Cycles, Laredo, Texas in an amount up to $85,000.00 per year and a total $170,000.00 for two years for the purchase of motorcycle Original Equipment Manufacturer (OEM) parts/services for the City’s Police motorcycles. The term of this contract shall be for a period of two years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. The contract may be extended for three, additional one year periods each upon mutual agreement of the parties. All parts and services will be purchased on an as needed basis. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one proposal through Cit-E-Bid for awarding a two-year parts/service contract for the City's police motorcycles. This contract establishes discount and hourly labor rates for motorcycle maintenance and repairs for the Fleet Department. Staff has reviewed the proposal received and is recommending that this contract be awarded to the sole bidder Bone's Custom Cycles. The term of this contract shall be for a period of two years beginning as of the date of its execution. The contract may be extended for three, additional one year periods. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Pricing Summary:
Description Bone's Custom Cycles
Standard Shop Labor Rate $ 65.00
Field Labor Rate $ 65.00
Diagnostic Shop Labor Rate $ 65.00
Diagnostic Field Labor Rate $ 65.00
Percentage discount offered 0%
Best Value Scoring Max Points
Bone’s Custom Cycles 81.30
A complete bid tabulation and evaluation scoring sheet is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2071
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
All services will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.