SUBJECT
title
Consideration to award a three-year contract FY24-070 to Raul Miguel Ramos, Laredo, Texas in an annual amount of $35,000.00 and a three-year total amount of $105,000.00 for professional tennis services for the Parks & Recreation Department. The services requested include that the Tennis Professional shall develop, plan, supervise a tennis program, conduct tennis lessons and clinics. The term of this contract shall be for a period of three years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed for one additional three-year extension period, upon mutual agreement of the parties. Funding is available in General Fund-Parks Department.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) proposals through Cit-E-Bid for awarding a professional tennis services contract. The services requested include that the Tennis Professional shall develop, plan, supervise a tennis program, conduct tennis lessons and clinics. Staff is recommending that this contract be awarded to the low bidder and highest Best Value Score: Raul Miguel Ramos. The term of this contract shall be for a period of three (3) years beginning as of the date of its execution. The contract may be extended for one, additional three (3) year period. This contract shall be the responsibility of and administered by the City of Laredo Parks & Recreation Department.
In determining the Best Value for the City of Laredo the following factors were considered by the Parks & Recreation Department, in accordance with corresponding weights, in evaluating the bids:
Best Value Criteria Max Points
Section I: Qualification Requirements 50
Section II: Rates & Fees 20
Section III: Prior History & References 30
Scoring Summary Evaluation Score
Raul Miguel Ramos 100
A complete bid tabulation and final evaluation score is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Parks & Recreation General Fund.
Account #: 101-3125-553-5574.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.