SUBJECT
title
Consideration to award supply contract number FY24-095 to the following low bidders:
1. Chemrite Chemicals, Buford, Georgia;
2. Brenntag Southwest, Lancaster, Texas;
3. Chemtrade Chemicals, Parsippany, New Jersey;
4. Polydyne, Inc., Riceboro, Georgia;
5. Univar Solutions USA Inc., Kent, Washington;
6. Pencco, Inc., San Felipe, Texas;
7. Hawkins Inc., Roseville, Minnesota;
in an annual amount of up to $5,225,000.00 and a two-year total of $10,450,000.00 for the purchase of water and wastewater treatment chemicals for the Utilities Department. The term of this contract shall be for a period of two years beginning as of the date of its execution and is contingent upon availability of appropriated funds. This contract has three one year extension periods. All chemicals will be purchased on as needed basis. Funding is available in the Waterworks and Sewer Systems Funds
body
PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received nine bids through Cit-E-Bid for the purchase of water and wastewater treatment chemicals for the Utilities Department. Staff is recommending that these contracts be awarded to the low bidders listed below for the purchase of chemicals used in the water and wastewater treatment process. In order to maintain flexibility and surges in demand, staff is recommending that items 10 and 14 have Chemtrade Chemicals as a primary vendor and Pencco, Inc., as a secondary vendor. The term of this contract shall be for a period of two years beginning as of the date of its execution. The contract may be extended for three, additional one year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Summary:
Vendor Chemical Unit Price
Univar Solutions Liquid Sodium Hydroxide (50%) lbs. $0.22
Liquid Sodium Hydroxide (25%) lbs. $0.13
Hawkins, Inc. Liquid Sodium Hydroxide (50%) Tote $1,575.00
Chemrite Chemicals Calcium Hypochlorite lbs. $2.19
Brenntag Southwest Liquid Chlorine (200 lb. Cylinder) $2,475.00
Chemtrade Chemicals Liquid Aluminum Sulfate (50%) lbs. $0.0946
Liquid Ammonium Sulfate $0.158
(Primary Vendor)
Chemtrade Chemicals Liquid Ammonium Sulfate 1% $0.1245
(Primary Vendor)
Liquid Ammonium Sulfate (38%-40%) lbs. $0.158
(Primary Vendor)
Pencco, Inc. Liquid Ammonium Sulfate $0.149
(Secondary Vendor)
Liquid Ammonium Sulfate (38%-40%) lbs. $0.149
(Secondary Vendor)
Polydyne, Inc. Cationic Polymer Average lbs. $0.890
Anionic Polymer (270 Gal. Tote) $1.59
Wastewater Polymer lbs. $1.77
Wastewater Polymer (55 Gallon Drum) $3,657.00
A bid tabulation and contracts are attached for review.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Approval of motion.
end
Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Waterworks and Sewer Systems’ Operating Budgets
Account #: 557-4120-532-3860 & 559-4210-532-3860
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, these contracts become null and void.