SUBJECT
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Consideration to execute a change order for an additional amount of $123,199.00 with Tri-Tex, Granbury, Texas for a total amount of $235,699.00 to now include the mobilization, stripping and disposing of sod onsite, rototilling the greens surface and machine and hand finishing the grading for the Max Mandel Golf Course utilizing the Buy Board Cooperative Purchasing Program. Funding is available in the 2019 Certificate of Obligation Bond.
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PREVIOUS COUNCIL ACTION
On 3/18/24 council approved to ratify a service contract with Tri-Tex Granbury, Texas, for a total amount of $112,500.00 for the delivery and installation of 150,000 TifEagle Sprigs at the Max Mandel Golf Course
BACKGROUND
At a special greens committee meeting held on February 22, 2024, Dustin Sticklands, Director of Agronomy from Troon, provided an evaluation of the greens at the Max Mandel Golf Course. He advised they showed heavy turf loss and heavy weed contamination and after a series of tests that were performed to determine the greens’ overall health, water quality and soil conditions, it was reported the only thing that needed to be addressed was the grass. In order to adhere to the growing season timelines, the project needs to begin between late May and early June of this year to have all 18 greens grown in by late September and to secure the sprigs. The previously proposed company, Fusiongolf, is not yet a COOP Program contract holder and time is of the essence.
COMMITTEE RECOMMENDATION
Item was presented and approved by the Max A. Mandel Municipal Golf Course Advisory Committee on February 29, 2024.
STAFF RECOMMENDATION
recommendation
Staff recommends approval
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Yes
Source of Funds: 2019 Certificate of Obligation Bond
Account #: 473-3118-553-2010
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
Funding is through the 2019 Certificate of Obligation Bond with Project #PA2405.
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.