SUBJECT
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Consideration to renew annual supply contract FY24-007 with ACT Pipe & Supply, Laredo, Texas, in an annual amount up to $500,000.00 and $500,000.00 for the remainder of the contract term. This contract establishes pricing for the purchase of smart fire hydrants and repair kits for the City of Laredo's Utilities Department. There was no price increase during the last extension period. This contract will be for a one-year period and is contingent upon the availability of appropriated funds. This is the second of three extension periods. Funding is available in the Waterworks Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 11/6/23.
Approved a one-year contract on 11/18/24.
BACKGROUND
This contract establishes pricing for the purchase of smart fire hydrants and repair kits for the Utilities Department. There was no price increase during the last extension period. This is the second of three extension periods. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: N/A
Supporting goal(s)/policy(ies): N/A
Summary of alignment:
Company: ACT Pipe Supply
Description: Hydrants & Temperature Monitoring
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Yes
Source of Funds: Waterworks Fund
Account #: 557-0000-141-0000
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.