SUBJECT
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Consideration to award parts/service contract RFB 2026-057 to the lowest responsive/responsible bidders:
1) Bone’s Custom Cycles, Laredo, Texas, in annual amount up to $95,000.00 and $285,000.00 for the remainder of the contract term;
2) South Texas Auto Rebuilders, Inc., Laredo, Texas, in annual amount up to $95,000.00 and $285,000.00 for the remainder of the contract term;
for the purchase of Original Equipment Manufacturer (OEM) parts/service for the City’s street sweepers. All parts will be secured on an as-needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed for three additional one-year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The city received two (2) bids through Cit-E-Bid for establishing an hourly labor rate and a percentage markup rate for the purchase of original equipment manufacturer (OEM) parts/service for any repairs needed for the City’s street sweepers. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract can be renewed for three additional one-year extension periods, upon mutual agreement of the parties. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
South Texas Auto Rebuilders Bone’s Custom Cycles
Discount Offered 10% 0%
Labor Rate Services (Field) $150.00 $80.00
Labor Rate Services (Shop) $150.00 $80.00
Hourly Mileage Rate $0.50 per mile $0.00 per mile
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2825-533-2071.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities and services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.