SUBJECT
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Consideration to renew annual supply contract (parts only) FY23-026 for the purchase of Chevrolet/GM Original Equipment Manufacturer (OEM) with the following vendor's:
1). Gonzalez Auto Parts, Laredo, TX in an amount of up to $125,000.00 (Primary Vendor);
2). Toro Auto Sales, Laredo, TX in an amount of up to $75,000.00 (Secondary Vendor);
for the City’s fleet vehicle repairs. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is subject to future budget appropriations. There was no price increase during the last extension period. This contract can be renewed one (1) additional one (1) year extension period, upon mutual agreement of the parties. All parts will be purchased on an as needed basis and funding will be secured from the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 2/5/24.
BACKGROUND
This contract establishes a percentage discount on Chevrolet/GM original equipment manufacturer parts. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the second of three extension periods. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Maintenance Fund.
Account #: 593-2810-533-2071.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.